Goods go dark in transit
Once a parcel leaves HQ, nobody knows where it is until someone calls to ask. Visibility ends at the gate.
C.O.R.E. — Business Operations Platform
Your entire operation. One Core.
Dispatch, inventory, sales and approvals — run from a live dashboard your office loves and a WhatsApp bot your field team already knows how to use.
No training · No IT team · No $500K budget
0+WhatsApp flows your staff can run
0Modules, vended per business
0Languages — English & Kiswahili
0+Stations live on the pilot
The problem
Operations lose control at the edges.
Head office has systems. The field has chaos. Everything valuable happens in between — where no software goes.
Courier costs arrive after the fact
Transport bills land weeks later as orphan records — unmatchable, undisputable, quietly eating margin.
ERPs built for offices, not operations
Heavy desktop software your field team will never open. Training budgets spent on logins nobody uses.
The business runs on spreadsheets
Stock on paper, sales in memory, disputes on WhatsApp groups. Nothing reconciles because nothing connects.
Disputes with no evidence
Short delivery? Damaged goods? It is one person’s word against another’s — because nothing was captured.
CORE lives where the work happens.
Your field team already carries the interface in their pockets. We just connected it to head office.
WhatsApp-native
Your field team already knows the interface.
No app to install. No training day. Pick a flow and watch it run end to end — word for word what your staff would see, in English or Kiswahili.
C.O.R.E. AssistantonlineSeventy flows. Zero training.
Dispatch, receive, buy, request, approve, check stock, apply for leave, ring up a sale — seventy-plus conversational flows, each gated by role, each notifying the right person automatically.
/send · tuma/receive · pokea/request · omba/approve/stock/leave · ruhusa/sell · uza- ✓ Works with AI entirely switched off — local parsing answers in milliseconds.
- ✓ Role-filtered menus: staff see their tools, managers see approvals.
- ✓ Every chat action lands in the dashboard — one source of truth.
Live operations
Not reports. Reality, as it happens.
Dispatches, stock levels and approvals push to the right branch the second they change — over sockets, into the bell feed, onto WhatsApp.
Today · Petrocity Group
Updated 3s ago
14
In transit
132
Received
3
Needs you
DP-270926-014HQ → BamburiIn transit
DP-270926-013HQ → EldoretReceived ✓
DP-270926-012Baba Dogo → HQFlagged ⚑
On the road right now
Disputes
auto-flagged
Costs
reconciled
Proof
photo-evidence
Command center
One screen. The whole truth.
Watch it work: the office sees what the field just did — dispatches moving, sales ringing, leave approved. Live, not end-of-day.
Good morning, HQ ☀️
Live
In transit
14
+3 today
Stock value
KES 4.2M
12 stations
Pending approvals
6
2 urgent
A4 paper −20 · DP-270926-014
The platform
One Core. Only the modules you bought.
Twenty-nine modules, eight workspaces. A kiosk gets POS, a laundry gets Sales + Dispatch — nobody pays for, or sees, the rest.
Dispatch & logistics
Send and receive between any branches, internal or courier. Race-safe tracking IDs, waybill photos, fragile flags, courier-cost capture — and the sender is notified on WhatsApp the moment goods land. Flag a short delivery and HQ knows before the truck leaves.
DP-DDMMAA-NNNN trackingIN_TRANSIT → RECEIVED / DISPUTEDCost reconciliation
Piloting with select customers
Chat POS
Ring up sales in chat or at the counter — goods deduct stock automatically, services like delivery and labor never touch it. Cash drawer, receipts, daily summaries.
Inventory, perpetual
Per-station stock, auto-SKUs, lots with expiry, transfers, valuation, COGS and movement reports.
Procurement with guardrails
Field requests → approval (never self-approved) → purchase orders with 3-way matching and partial receiving.
People, shifts, leave
Rosters, leave with accrual and multi-tier approvals, GPS punches, biometric terminals.
Reports that export
Dispatch, inventory, purchase and requisition reports in CSV, Excel and PDF — financials restricted to management, automatically.
Guided counts · pilot
Stock counts in chat
Walk the shelves typing item and quantity — variances reviewed, adjustments admin-approved.
On the bench, in the open
Coming soonPhoto & waybill OCR assistanceM-Pesa STK general availabilityOffline-first field modePublic API + webhooksQuickBooks / XeroFull restaurant mode — tables, kitchen display, split billsIn-chat purchase & leave approvals
Never miss a thing
The system taps you on the shoulder.
Bell, email, WhatsApp — the right person is told the moment something needs them. Nobody refreshes a dashboard hoping.
Your channels, your choice
Run WhatsApp on the free self-hosted Evolution API, or plug in the official Cloud API for richer buttons and lists — per company, switchable anytime. Workflows never care which transport carries them.
WhatsApp Evolution · liveWhatsApp Cloud API · liveTelegram · soonSMS · soonEmail · soon
Email alerts already work through your own SMTP — order updates, low stock, approvals, license warnings. Configure the provider once in Settings.
Reminders that chase work
- 🔔 In-app bell with deep links — tap and land on the exact dispatch, request, or record.
- 🔔 Role-aware delivery: staff hear about their station, managers about their company, nobody gets spammed.
- 🔔 Proactive WhatsApp nudges — stale dispatches, requisitions waiting too long, stock running low.
Every action leaves a trail. Reference numbers on every record, photo evidence on dispatches and adjustments, and a full audit log — so a dispute ends with facts, not arguments.
Telegram · SMS · Email channels coming soon
Built to scale
One group. Many businesses. Many branches.
A tenant owns companies, companies run stations, staff belong to stations. Grow from one shop to a group without changing systems.
Petrocity Group
Tenant
Petrocity Energy Ltd
Company
Baba DogoBamburiBonje
Fossil Supplies Ltd
Company
EldoretGigiri
Four hats. Nothing more to learn.
Platform ownerGroup adminManagerStaff
Built for every counter
If you move physical goods, you fit.
Fuel stationsRetail storesFast food & eateriesLaundries & salonsPharmaciesKiosks & mini-martsHardware storesFMCG distribution
Fast-food counters run fixed menus with daily summaries today. Full restaurant mode — tables, kitchen display, split bills — is on the roadmap below.
Launch pricing
ERP power. Kiosk prices.
No $500K budget. No implementation consultants. Start on a 30-day trial and pay for the modules you use.
Starter
One shop. Full control.
$10/mo
- Dispatch + Inventory
- WhatsApp flows
- Stock lookup + reports
- 1 company · 1 station
Business
The growing operation.
$30/mo
- Everything in Starter
- Purchases + Req. approvals
- HR, shifts & leave
- Reports + exports
Multi-Site
Branches that behave.
$75/mo
- Everything in Business
- Chat POS pilot access
- Unlimited stations
- Inter-branch transfers
Enterprise
Groups, fleets, custom needs.
$200+
- All 29 modules
- Dedicated onboarding
- Priority support line
- Roadmap influence
Prices in USD, launch pricing — locked for your first year. Talk to us for KES billing. Chat POS is included as pilot access while it rolls out.
Roadmap
Shipping in the open.
What is piloting today, and what lands next. No vapor — every line below is scoped against the running system.
Piloting now
Chat POS pilot
Counter and chat sales with select fuel, retail and eatery customers.
Guided stock counts
In-chat shelf counts with variance review, live as a pilot.
Module vending
Twenty-nine modules, eight workspaces — businesses buy only what they need.
Coming next
M-Pesa STK general availabilityComing soon
Push-to-phone payments for every tenant, not just pilot.
Photo & waybill OCR assistanceComing soon
Automatic extraction from delivery notes — in testing now.
Offline-first field modeComing soon
Queue work without signal, sync when it returns.
Public API + webhooksComing soon
dispatch.created, stock.low and friends, straight into your stack.
QuickBooks / XeroComing soon
Books that balance themselves against operations.
Full restaurant modeComing soon
Tables, kitchen display, split bills — beyond the counter.
Talk to us
A human answers. Usually fast.
Questions, a demo on your own stock, KES billing, pilot access — start on WhatsApp and we'll take it from there.
Visit
Nairobi, Kenya
East Africa Time (UTC+3)
Scan to start the conversation
Point your phone camera here — it opens a WhatsApp chat with Ahmed Mahmud directly. No forms, no waiting rooms.
FAQ
Asked, answered honestly.
The questions every demo raises — including the ones with uncomfortable answers.
How much does it cost, and is there a trial?
Launch pricing runs $10–$75 per month by tier, with Enterprise on quote — locked for your first year, KES billing on request. Every plan starts with a 30-day trial, no credit card, assisted onboarding included.
What phones do my staff need?
Any phone that runs WhatsApp. No app to install, no training day — if they can send a message, they can dispatch, receive, request, and check stock. Managers use the same chat plus the dashboard.
Does it work in Kiswahili?
Yes. Every command has Swahili aliases — tuma, pokea, omba, nunua, lipa, ruhusa — and free text in either language is understood, with a clarifying question when it isn’t.
Is my business data safe?
Your tenant is isolated server-side: your users can never see another company’s records, roles rescope every screen, financial reports are management-only, and every record carries reference numbers, photo evidence, and an audit trail.
What happens when the internet drops?
Honest answer: the dashboard needs a connection, but WhatsApp keeps working wherever a message can get through — which is why field teams live there. A full offline-first field mode is on the roadmap.
How fast can we start?
Days, not months. Message us on WhatsApp, we provision your trial workspace (company, first station, admin login), and your team starts with /send on day one.
Can I sell through it — POS and M-Pesa?
Chat POS is piloting with select fuel, retail, and eatery customers: counter and chat sales, goods and services on one receipt, cash drawer, receipts, and daily summaries. General availability with M-Pesa STK is next on the roadmap — join the pilot from the contact section.
We are a restaurant. Does it handle tables and kitchen display?
Not yet. Fixed-menu counter sales with daily summaries work today (fast food and eateries use it now). Full restaurant mode — tables, kitchen display, split bills — is scoped on the roadmap. Talk to us and we’ll tell you exactly where it stands.